Mileage and Expense Tracking

Beautiful girl enjoying her new carIf you aren’t keeping track of your business miles to deduct as business expenses, you are missing the boat!

In the US, beginning on Jan. 1, 2013, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

  • 56.5 cents per mile for business miles driven.
  • 24 cents per mile driven for medical or moving purposes.
  • 14 cents per mile driven in service of charitable organizations.

The problem is that it’s a hassle to keep track of it in a verifiable form the IRS will accept.

Hand holding smartphone on white background. Generic mobile smarLast year, one of my clients connected me to this app that is a sanity saver! It tracks your mileage with bullet proof documentation. To top it off I can even take snap shots of my related expense receipts and it will keep tabs on each type of category. So it’s a great book keeping service with a low cost monthly fee. It was so simple last year to print off (or save digital copies) of my expenses for my tax return.

If you are not great at keeping up with this vital information, delegate it to an office assistant, teen or BFF that is detail oriented. I just pop the receipts that I didn’t take time to photo on the spot into a folder of my ACTION File discussed in my paperwork training (updated product available next week).  It’s even possible to save screen captures of on line purchases and have them added into this app. Truly a “one stop” place to keep track of business expenses (or personal ones for that matter!). The categories can be customized so they are ready to pop the totals right into your tax return! Love this!

I can even offer it to you at the rate I got, just $9.97 a month. Just be sure to use my affiliate link and we’ll both get a free month.